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STAT Events Terms & Conditions

Effective Date: September 17, 2024

These Terms and Conditions (the “Terms”) govern your registration and participation in events organized by STAT (“STAT”, “we”, “us”, or “our”). By registering for or attending a STAT event, you (“Attendee”, “you”, or “your”) agree to comply with and be bound by these Terms.

By agreeing to these Terms, you also agree to comply with STAT’s general terms and conditions.

Registration and Payment

Booking Confirmation: All bookings are subject to availability and acceptance by STAT, which will be confirmed in writing (including via email) after STAT has received the completed booking form, related fees (“Fees”), and any other required information. STAT reserves the right to refuse any registration at its sole discretion.

Payment Terms: All Fees must be paid in full at the time of registration unless otherwise agreed in writing. If any payment is insufficient or declined for any reason, STAT may refuse to process your registration and deny your participation in the event.

Cancellation and Refund Policy

Cancellation Fee: If you wish to cancel your registration, you must provide written notice to [email protected]. Cancellations made more than 30 days before the event start date will incur a cancellation fee of $250 or 25% of the ticket price (whichever is less).

No Refunds within 30 Days: No refunds will be issued for cancellations made within 30 days of the event start date.

Ticket Transfer: Within 30 days of the event, refunds will not be available. However, you may transfer your ticket to another person at any time, up to the event start date, by providing written authorization to [email protected].

Contact for Cancellations/Transfers:All cancellation, change requests, and ticket transfers must be submitted in writing to [email protected].

Event Changes and Cancellation by STAT

Event Changes: STAT reserves the right to make changes to the event program, speakers, location, and dates at any time without notice. In the unlikely event of a major change (e.g., change in date or location), STAT will notify attendees as soon as possible.

Event Cancellation by STAT: STAT reserves the right to cancel an event due to any circumstances which would make the event non-viable. If the event is canceled, you will receive notification from STAT clarifying the reasoning and detailing the pathway forward. In the case of an event that STAT cancels for reasons within its reasonable control, registrants who purchased ticket(s) will receive a full refund. Should STAT decide to postpone the event, registrants will have the option to either receive a full refund or transfer their ticket registration to the new date.

Attendee Conduct

Code of Conduct
STAT is committed to providing a safe, inclusive, and respectful environment at its events. Attendees are expected to behave professionally and respectfully toward other attendees, speakers, and event staff. The following behaviors are considered unacceptable and will not be tolerated:

  • Any verbal, physical, or visual conduct based on sex, sexual orientation, gender expression or identity, transgender status, race, age, national origin, or disability.
  • Inappropriate use of nudity and/or sexual images in public spaces (including presentation slides); deliberate intimidation, stalking or following; harassing, photography or recording; sustained disruption of sessions, talks, or other events; inappropriate physical contact, and any unwelcome sexual attention.
  • Boisterous, lewd, or offensive behavior or language, including sexually explicit or offensive language or conduct, profanity, obscene gestures, or racial, religious, or ethnic slurs.
  • Wearing clothing that is not suitable for a professional work environment or is provocative, inappropriate, or otherwise potentially offensive.
  • Possession of a weapon or any item that can be used as a weapon, which may be used to threaten or cause injury to others.
  • Any destruction or vandalizing of personal property or event site or materials.
  • Possession of any open can, bottle, or other receptacle containing alcoholic beverages, except in designated areas, or being intoxicated, as determined by STAT.
  • Possession or use of any illegal substances. STAT does not tolerate the use or abuse of illegal substances anywhere in the event venues.
  • Smoking is permitted only in designated areas.
  • Assembling for the purpose of, or resulting in, disturbing the peace, committing any unlawful act, or engaging in offensive behavior.
  • Engaging in any illegal activity not explicitly mentioned above.
  • Disrespecting members of the public at shared venues. Attendees are expected to be courteous to all patrons of the event location.
  • Failure to obey any rules or regulations of the event venues or instructions of the event staff.

Compliance with Venue Policies: In addition to adhering to STAT’s Event Code of Conduct, all attendees are required to comply with the rules, regulations, and policies of the event venue.

Consequences of Unacceptable Behavior: Unacceptable behavior will not be tolerated. Anyone asked to stop engaging in unacceptable behavior is expected to comply immediately. STAT may take any action it deems appropriate, including expulsion from the event without warning or refund. If necessary, STAT may also involve local law enforcement.

Use of Likeness

By attending and/or participating in the Events, each Participant hereby grants STAT permission to use, and to sublicense to third-parties, the Participant’s photograph, image, likeness, voice, statements, and questions for any purpose, including but not limited to commercial purposes, without compensation or credit to the Participant, in any and all media now known or hereafter devised. Photographs and/or audio/video recordings taken at the Events by STAT, or others on behalf of STAT, may include a Participant’s image, name, voice, and/or likeness.

Photo Policy

Non-Press Participants:

  • (a) Personal digital cameras (excluding SLR/DSLRs) are allowed at STAT Events for the capture of content for personal, non-commercial (non-sponsored and non-monetized) use, subject to the limitations below.
  • (b) Participants may take photos and shoot video from their seats, as long as they are not standing in the press area, obstructing views, using any sort of device like a tripod or selfie-stick, or using a flash after the session begins. Live streaming of any kind is not permitted.
  • (c) Participants are not permitted to take photos or shoot video where it is unsafe or disruptive, such as in doorways, fire exits, floor aisles, hallways, sidewalks, etc. Not complying with a request to move or stop capturing content could result in removal from the event.

Press Participants:

  • (a) Professional photography and videography is permitted at STAT Events only with press credentials provided by STAT (nametag) and only for the purposes of news coverage, reviews, and interviews. By accepting press credentials, you agree to the terms detailed in this Section.
  • (b) Press credentials are issued at the discretion of STAT and can be revoked at any time if STAT determines they are misused.
  • (c) Press credentials do not allow for audio or video streaming, broadcasting, or otherwise transmitting, retransmitting, or copying any STAT Event content longer than 60 continuous seconds without STAT’s written permission.

Miscellaneous

Risks:
Each Participant understands that participating in the Events is voluntary and may involve certain risks of physical injury, damage to property, and other damages or losses that may be sustained by a Participant. Each Participant assumes all risk of damages, property loss, and personal injury which may occur by participating in the Events.

Liability:
In no event shall STAT be liable to any Participant, or any other person or entity, for any personal injury or damages to property, damages for loss of business profits, or other pecuniary loss, including any direct, consequential, incidental, special, punitive, or similar damages, arising out of any participant’s use of the registration, Tickets, and/or participation in the events, even if STAT has been advised of the possibility of such damages.

Warranties:
Except as may be expressly set forth in these Terms, Participant’s participation in the events, and all services and products provided in connection with the events, are provided “as is” without any warranty of any kind, and no other warranties, whether express, implied, or otherwise, are made with respect to the same, including any implied warranties of merchantability, fitness for a particular purpose or safety, or any warranties that may arise from the course of dealing. STAT expressly disclaims any warranties not expressly stated herein.

Indemnification:
Each Participant (each an “Indemnifying Party”) agrees to indemnify, defend, and hold STAT and its officers, employees, volunteers, contractors, suppliers, and representatives harmless from and against any and all claims, demands, and all other liabilities, including, but not limited to, costs and attorneys’ fees, made by any third party arising out of or in connection with the Indemnifying Party’s use of the registration(s) or Tickets, or any violation of the Terms by the Indemnifying Party.

Data Privacy and Information Sharing:
Your participation in the event may require you to share personal information, which will be governed by our Privacy Policy. By registering for the event, you agree to the terms outlined in the STAT Privacy Policy, which details how STAT collects, uses, shares, and protects your personal information. You are encouraged to review the policy for more details.

Governing Law:
These Terms shall be governed by and construed in accordance with the laws of the Commonwealth of Massachusetts. Any dispute related to or arising out of these Terms shall be brought solely in the state or federal courts located in Suffolk County, Massachusetts, to whose jurisdiction the parties hereby irrevocably consent.

Updates to Terms:
STAT reserves the right to make changes to these Terms at any time without notice to each Participant, so please check back and review the Terms from time to time. In the event that any term or provision of the Terms shall be deemed invalid, illegal, or unenforceable in any respect, such term or provision shall be deemed severable and shall not affect the validity and enforceability of any remaining term or provision.